Stackby is quickly becoming a go-to platform for teams that want to turn their familiar spreadsheets into more dynamic, automated workflows.
In this review, we’ll explore what Stackby is, how it works, the key features that set it apart, the deal terms under the lifetime offer (via AppSumo), use-cases across different team types, pros & cons, pricing, founders’ insights, and frequently asked questions.
If you’re wondering whether Stackby is right for your data management, workflow automation or team collaboration, you’ll have a full picture by the end.
What is Stackby?
Stackby is a unique no-code platform that merges the simplicity of spreadsheets with the power of databases and workflow automation. It allows users to create flexible, visual workspaces where data can be organized, linked, and automated — all without needing to write a single line of code.
It’s built for teams who want to manage projects, marketing campaigns, content calendars, client relationships, or operations more efficiently.
Demo Video
Dashboard Overview Images
Key Features
- Spreadsheet-Style Interface with Database Power
Stackby looks and feels like a spreadsheet but operates like a relational database. You can connect multiple tables together, pull data across, and maintain complex relationships — without needing SQL or coding knowledge.
- Multiple View Options
Beyond the standard grid view, Stackby provides Kanban, Calendar, Gallery, and Form views, allowing users to display data in ways that suit their tasks — whether tracking projects, visualizing deadlines, or managing creative assets.
- Easy Data Import & Templates
Stackby makes onboarding effortless by letting users import existing data from Google Sheets or Excel. You can also start with hundreds of pre-built templates customized for marketing, HR, project management, sales, and more.
- Advanced Column Types
Each column in Stackby can hold different types of data such as text, numbers, attachments, checkboxes, progress bars, formulas, and even linked records. This flexibility allows for deep customization and tailored database setups.
- Powerful API Integrations
One of Stackby’s best features is its API connector system. It integrates with popular tools like Google Analytics, YouTube, Facebook Ads, and many more — allowing live data updates inside your tables. You can also connect through platforms like Zapier or Integromat for even broader automation.
- Automation and Triggers
Stackby enables custom automations. You can create triggers based on changes in rows or columns to send alerts, update statuses, or notify team members automatically, reducing manual effort and human error.
- Dashboards and Reports
Users can build customized dashboards that visualize metrics, create charts, and monitor progress in real time. These dashboards help in data-driven decision-making and keep everyone aligned on project status.
- Collaboration and Permissions
Stackby is built for teamwork. You can invite collaborators, assign roles, set permissions at various levels, and even leave comments directly on rows. Shared views make it easy to provide clients or teammates access to only what’s relevant.
- Cross-Device Access
Whether you’re using a desktop, laptop, or mobile device, Stackby stays accessible through web and app versions, ensuring seamless collaboration even when you’re away from your desk.
- Template Library and Versatile Use Cases
With hundreds of templates and pre-designed workflows, Stackby adapts to almost any business type — from marketing and HR to inventory and operations management. Its flexibility makes it useful for freelancers, agencies, and large enterprises alike.
Use Cases
- Marketing Campaign Management
Marketing teams can organize campaigns, track budgets, and measure performance all in one workspace. With API connectors pulling live data from ad platforms, teams can visualize campaign metrics in real time and set alerts when KPIs fluctuate.
- Creative Project Management
Designers and content creators can plan and monitor projects using Kanban or Gallery views. Each task can include attachments, deadlines, status tags, and collaborator notes — making feedback cycles smoother and more transparent.
- Client Relationship Management (CRM)
Stackby’s CRM templates let you track client details, communication logs, invoices, and follow-ups efficiently. Automation ensures you never miss a meeting or an email update again, keeping customer engagement consistent.
- Human Resources and Recruitment
HR teams can manage applications, interviews, and onboarding processes. Using forms, candidates can submit their details directly into Stackby, where hiring stages and notes are tracked easily by recruiters.
- Inventory and Operations Tracking
For product-based businesses, Stackby helps manage suppliers, stock levels, and shipment timelines. You can link vendor tables, set reorder alerts, and keep every inventory detail organized across departments.
- Content Calendar for Marketing Teams
Content marketers can use calendar and grid views to schedule posts, assign tasks, track progress, and attach drafts or visuals. Integrations with analytics tools help measure performance post-publishing.
- Real Estate Management
Real estate professionals can track listings, clients, and contracts in one place. Linking properties to client profiles and tracking deal stages through Kanban view simplifies daily operations while maintaining a professional overview.
Deal Terms & Conditions
- Lifetime access is granted once the deal is purchased and redeemed within the required activation period.
- Each license code covers specific limits, such as the number of users, stacks, rows, and attachments per stack. Additional codes can be purchased to expand these limits.
- All future updates that fall within the same plan tier are included at no extra cost.
- Some advanced add-ons, such as enhanced automations or premium integrations, may require separate purchases.
- Existing customers can stack new codes to increase their limits.
- Refunds are typically available within the designated refund window if users are not satisfied.
- Users must redeem their codes within the stated timeframe after purchase to activate lifetime access.
- Lifetime deals cover the current plan structure, and any name or tier changes in the future will map to the equivalent plan level.
- Usage limits apply for data storage, number of rows, or file size uploads; exceeding them requires an upgrade.
- The lifetime deal is a limited-time offer, and once it ends, it cannot be reactivated under the same conditions.
Pricing
Stackby’s pricing through its lifetime deal is one of the biggest reasons it’s become popular among small businesses, freelancers, and growing teams. Instead of monthly subscriptions, you pay once and enjoy lifetime access — a massive advantage for anyone trying to save costs while maintaining powerful productivity tools.
Here’s the breakdown of what you get with each option:
One-Time Payment of $99 (1 Code) – This option is perfect for individuals or small teams. It includes 1 user, up to 20 stacks, 5,000 rows per stack, and 4 GB of attachments per stack. The upload size limit per file is 5 MB, making it ideal for light to moderate usage.
Two Codes ($198) – This doubles your limits, allowing more rows, stacks, and users. It’s best suited for small teams with expanding data and collaboration needs.
Three Codes ($297) – A great mid-level option for agencies or growing companies. It unlocks higher limits, ideal for multiple client accounts or departments working under one roof.
Four Codes ($396) – For organizations that require large-scale collaboration, more storage, and higher data capacities, this option ensures room for growth without worrying about monthly costs.
From The Founders
Stackby was founded by Rachit Khator with the goal of bridging the gap between traditional spreadsheets and complex databases. His vision was simple — empower everyday users and small teams to build their own tools without needing developers.
According to the founding team, Stackby was inspired by the challenges businesses face when juggling countless spreadsheets, disconnected tools, and repetitive manual updates. Their mission became clear: create a flexible, user-friendly platform that merges the familiarity of spreadsheets with the sophistication of modern automation and collaboration systems.
FAQ’s
- Is Stackby beginner-friendly?
Absolutely. Stackby is designed with simplicity in mind. Even if you’ve only used spreadsheets before, you can easily adapt to its interface. The layout feels familiar, but the added database and automation tools give it much more power.
- Can Stackby replace other project management tools?
For many users, yes. Stackby can function as a project tracker, CRM, content planner, or workflow organizer. It may not have every specialized feature of advanced project tools, but its flexibility makes it suitable for a wide range of uses.
- Does Stackby support integrations with third-party apps?
Yes. Stackby connects with dozens of popular tools like Google Analytics, YouTube, Facebook Ads, and Slack. You can also link it to thousands more through automation platforms such as Zapier or Make.
- How does Stackby handle automation?
Automations are one of its strongest features. You can set triggers — for example, when a status changes or a new record is added — to send notifications, update fields, or perform custom actions automatically.
- Is my data safe in Stackby?
Yes. Stackby uses secure cloud storage and role-based permissions to ensure your data stays protected. You can control access levels for every team member and even restrict certain columns or stacks from being edited.
- What devices can I use Stackby on?
Stackby works across web browsers, desktop applications, and mobile apps. Whether you’re at your desk or on the move, your data remains synced and accessible everywhere.
- Can I collaborate with others in real-time?
Definitely. Stackby allows multiple users to work on the same table simultaneously. You can comment, tag teammates, or assign tasks directly in the workspace — making collaboration seamless and efficient.
- What are stacks and tables in Stackby?
A “stack” is like a complete workspace or database that contains one or more “tables.” Each table represents a dataset (like clients, projects, or campaigns) that can link to others. This makes it easy to manage relationships between different types of data.
- What if I outgrow my lifetime plan limits?
If your team expands or you need more storage, you can always purchase additional codes or upgrade your account. Stackby’s scalability ensures you’re never locked into limits that restrict your growth.
- Who should use Stackby?
Stackby is perfect for freelancers, agencies, small businesses, marketing teams, HR departments, and even educators. If you need to organize information, automate workflows, or visualize data, Stackby provides a flexible solution that adapts to your needs.
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